Patient Record

Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

Emergency Care Summary

There is a Central NHS Computer System called the Emergency Care Summary (ECS). The Emergency Care Summary is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. It will contain information on your medications and allergies.

Your information will be extracted from practices such as ours and held securely on central NHS databases.   

As with all systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. If you don’t want an Emergency Care Summary to be made for you, tell your GP surgery. Don’t forget that if you do have an Emergency Care Summary, you will be asked if staff can look at it every time they need to. You don’t have to agree to this.

National Data Opt Out - Type 1 and 2

Recent media reports have been discussing the NHS "selling" patient information and the National Data Opt Out. To clarify, the NHS does NOT sell patient level information. The National Data Opt Out is about patients who do not wish to be contacted by the NHS for the purposes of planning or research. For example, if the NHS were planning to re-configure services, those patients who have opted out would not be contacted for their views.

What's the difference between Type 1 and 2?

type 1 opt out prevents information being shared outside a GP practice for purposes other than direct care. A type 2 opt out prevented information being shared outside NHS Digital for purposes beyond the individual's direct care.

For more information about the National Data Opt Out and to opt out of Type 2, please follow the link.

A type 1 opt out can only be recorded by your GP Practice. A form will need to be completed and passed to the Practice to process. Type-one-Opt-out-Form.pdf. When you have completed the form please send to